A Suggested Yearly Timeline for Club Leaders
July – During this month, it might be time to...
- Have a summer BBQ or picnic
- Plan a send-off party for local members of Brown’s newest class, in conjunction with your BASC leadership
- Have a meeting of the Club’s board or steering committee to plan ahead for September and October events
- Review the past year's expenses and work with the treasurer and your board to
establish
next year's budget
August
- Look ahead to early fall events and have a board meeting to get them going
- If you have already done so, please review the past year's expenses and work with the treasurer and your board to establish next year's budget
- Recruit new board members to fill in vacancies as a result of members stepping down, if still needed
- Consider, with your board, whether to apply for BAA Program Funding, and if so, for what events
- Fill out the application arriving in early August for BAA Annual Funding from the Brown Alumni Association
September
- Meet with your board to plan the upcoming year’s events
- Meet with your board to plan your membership drive
- If you have already done so, please review the past year's expenses and work with the treasurer and your board to establish next year's budget
- Work on the annual newsletter to be mailed via snail mail, or a combination of snail mail and e-mail
- Fill out the application for BAA Program Funding to meet the Friday, October 5 deadline
- Participate in the first of three ’07-’08 conference calls for all club leaders
October
- Hold your first event of the year; take advantage of this event to recruit both new Club members and new board members, for wider participation by your alumni in the leadership of the Club
- Following the first event of the year, review your budget
November
- Plan for a holiday party, if that is a tradition for your Club, or if you want it to become one
- Have a board meeting to plan for events to occur in the first three months of the new year
- Review your budget
- Consider again if your Club wants to apply for BAA Program Funding by January deadline
December
- Enjoy the holiday party and the whole season
January
- Meet with your board to continue to plan the next months’ events. Will you try for a Speakers Bureau faculty event? Will you have an accepted-students’ party in April in conjunction with your BASC leaders? Will you have a summer send-off party for the new class? Are your young alumni, families, and older alumni being offered events of interest to them?
- Review your budget
- File the Program Funding application by January deadline for events from February 1 – May 1.
February
- Consider whether the fit between certain key jobs (co-president, treasurer, communicator, Webmaster) and the alumni filling them is good. If not, perhaps some changes need to be made to the Club leadership line-up for maximum participation and effectiveness.
- Review your budget
- Participate in the second club leader conference call
March
- Nail down the upcoming spring events: faculty event? Accepted-student event? Social or networking events?
- Think about the Club’s leadership for the next year; whose term will be up? What positions are unfilled that you would like to fill?
- Consider whether or not your Club will apply for the final round of BAA Program Funding in time for the April deadline.
- Review your budget
April
May
June
- Pat yourself on the back for a job well done!
- Meet with the club leadership for next year to plan summer and fall events.
- New club leaders may participate in a conference call geared to their needs.
- Review the past year's budget and draft proposal for next year's budget.
