Clubs/Associations: Communications: Newsletters
The following guidelines will assist you in producing a Club newsletter.
What information should the newsletter include?
- A letter from the club president
- Highlights of Club events (upcoming and previous)
- Photos from events
- A profile of alumni in the area and/or Brown faculty that have been in the news
- An appeal for membership dues
- Highlights of University events
Newsletter format
- You can write, edit and lay out your newsletter yourself; Microsoft Word, in fact, has templates you can easily use to produce a club newsletter.
- Once you are done, have another club leader proof your newsletter.
Newsletter production
- You should get two or three quotes from different firms to make sure you are getting the best price for the quality you are getting.
- Also ask them for samples of their work.
- Here's a sample newsletter from the Phoenix Brown Club. (pdf)
Mailing and/or e-mailing the newsletter
- Get mailing and/or e-mail addresses from BRAVO by doing a BRAVO data download
- If you don’t have BRAVO privileges, check whether another club leader does and enlist their help to get your newsletter mailed and/or e-mailed.
- If you need BRAVO privileges yourself, please contact Jennifer Williams Ketay ’63.
When is the best time to send a newsletter and who pays for it?
- Between September and mid-June is the best time to send a newsletter
- The Club is responsible for paying all expenses
Please send a copy of your newsletter to Jennifer Williams Ketay ’63.